Invoice Generator

Create professional invoices online in minutes

This free invoice generator turns your details into a clean, professional invoice you can send straight away. Add your logo and business details, your client, the work you did and your prices — the A4 preview on the right looks exactly like the finished document and updates as you type. When you’re done, press Download PDF or print it.

It handles the parts that usually need a spreadsheet: per-line tax rates, GST, VAT or sales tax, percentage or fixed discounts, shipping, part payments and the balance due. Choose from 30 currencies, three templates and any accent colour. For Indian businesses it can split GST into CGST and SGST and add a UPI QR code so clients can pay by scanning.

Your invoices never leave your device. Business details, logo and saved invoices are stored in your browser, invoice numbers count up automatically, and you can export everything as a backup file. It suits freelancers, consultants and small shops that need a few invoices a month.

How to use the Invoice Generator

1. Under “Look & currency”, choose a template, accent colour, currency and the tax name used in your country (GST, VAT, sales tax).
2. Fill in “Your business” once — name, address, tax ID and logo are remembered for every new invoice.
3. Enter the client under “Bill to”, then set the invoice number, date and payment terms; the due date is calculated for you.
4. Add line items with quantity, rate and tax %. Add a discount, shipping or an amount already paid if needed.
5. Add notes, terms and your bank or UPI details, then check the preview (tap “Preview invoice” on a phone).
6. Press “Download PDF” or “Print”. Use “New invoice” for the next one — it gets the next number and your last invoice is kept under “Saved invoices”.

Invoice Generator features

What should an invoice include?

A complete invoice gets you paid faster and keeps your accounts tidy. Most tax authorities expect at least the following:

• The word “Invoice” (or “Tax Invoice” where your GST rules require it) and a unique, sequential invoice number.
• The invoice date and, ideally, a due date or payment terms such as Net 15.
• Your business name, address and contact details, plus your tax registration number (GSTIN, VAT number or similar) if you are registered.
• The client’s name and address — and their tax number for business-to-business sales where required.
• A description of each product or service with quantity, price, tax rate and line total.
• The subtotal, each tax amount, any discount and the total amount due, in a stated currency.
• How to pay: bank details, UPI ID, a payment link or accepted methods, and any late-payment terms.

How the totals are calculated

Each line amount is quantity × rate. The subtotal is the sum of all lines. A discount is taken off the subtotal first, and tax is then charged on the discounted value of each line at that line’s rate — the usual approach for GST and VAT. Shipping is added after tax, and any amount already paid is subtracted to give the balance due.

Example: 10 hours at $50 with 10% tax plus 2 months of hosting at $25 with no tax gives a subtotal of $550. A 10% discount removes $55, tax is 10% of the discounted $450 design work ($45), and $20 shipping brings the total to $560. If the client has paid $100, the balance due is $460.

The GST calculator, VAT calculator and discount calculator are handy for checking single figures. These figures are a convenience, not tax advice — check the rules that apply to your business with an accountant or your tax authority.

Tips for getting paid on time

• Invoice promptly — the day the work is delivered, while it is fresh in the client’s mind.
• State a clear due date and the exact payment methods. A UPI QR code or full bank details remove friction.
• Quote the client’s PO number so their accounts team can match your invoice.
• Keep numbering consecutive and never reuse a number; if you make a mistake, issue a credit note rather than editing a sent invoice.