An AI email generator for everyday work emails
This AI email generator writes the emails most people put off: a follow-up that doesn’t sound needy, a leave request for your manager, a sick-day note, a complaint, an apology, a payment reminder, a cold introduction. Pick the type, add who it is for and the points you need to make, and you get three subject lines, the full email and a short version for chat or mobile.
Conventions change with the reader, so the page lets you choose India, US or UK style. That switches the greeting (“Dear Anita,” or “Hi Anita,”, “Respected Sir/Madam,” for an unnamed teacher in India), the sign-off (“Regards,”, “Best regards,”, “Yours faithfully,”), the way dates are written and British or US spelling. Every version is then checked: did it keep all your key points and your date, does it mention an attachment, has a number appeared that you never typed?
The writing happens on your device — through your browser’s built-in AI or IBM’s open Granite 4.0 Nano model (Apache-2.0), downloaded only after you agree. Without either, templates written for this page build a complete email from your details alone.
How to write an email with AI
- Choose the Email type and fill in the line under it — the topic of a follow-up, the reason for leave, the invoice for a reminder.
- Add Your name, the Recipient’s name (leave it empty for “Dear Sir/Madam”) and who they are to you; type the Key points, one per line, and the date if there is one.
- Pick the Tone, the Length and the Conventions (India, US or UK).
- Press Write email with AI. If a model must be downloaded, the page asks first; Template email skips AI altogether.
- Read the notes under each part, press ↻ for another subject line or version, then Copy all, Open in email app, CSV or TXT.
AI Email Generator features
Fourteen email types
Follow-up, cold outreach, meeting request, leave and sick leave, complaint, apology, thank-you, payment reminder, introduction, job application, job offer acceptance, interview follow-up and resignation, each with its own opening, closing and date wording.
Three conventions
India, US and UK greetings, sign-offs, date formats (20/10/2026 or 10/20/2026 written out in full) and spelling, applied to templates and asked of the AI.
Three subject lines and a short version
Subjects are measured against a 45-character phone-inbox rule of thumb; the short version fits a WhatsApp or Teams message.
Checks on every version
Missing key points, a missing date, invented numbers, a forgotten attachment, “Dear Sir or Madam” signed “Yours sincerely”, mixed spelling, ALL CAPS and spam-like subject words.
Email-app link
Open in email app builds a standard mailto: link (RFC 6068) with the subject and body encoded, line breaks included.
Worked example: a follow-up to a client
With the page’s sample — a follow-up from Rahul Mehta to Anita at Kaveri Foods about “the website redesign proposal”, three key points, reply needed by 20 October 2026, Neutral, Medium, India, seed 1 — the template gives the subject lines “Following up: Website redesign proposal”, “Checking in on the website redesign proposal” and “Quick follow-up on the website redesign proposal”, and this email:
- “Dear Anita, I hope you are doing well. I wanted to check in on the website redesign proposal.”
- “To recap:” followed by your three points as a list, then “Could you let me know by Tuesday, 20 October 2026? Thank you for your time.”
- “Regards,” with your name and role underneath — 69 words in all, inside the 150-word target for Medium.
- Switch to US and the same email opens “Hi Anita,”, asks for a reply by “Tuesday, October 20, 2026” and signs off “Best regards,”. The short version reads “Hi Anita, I wanted to check in on the website redesign proposal. Could you let me know by 20 Oct? Thanks, Rahul”.
India, US and UK email conventions
| India | US | UK | |
|---|---|---|---|
| Greeting | Dear Anita, · Respected Sir/Madam, (teacher or senior, no name) | Hi Anita, · Dear Anita, | Dear Anita, · Dear Sir or Madam, |
| Sign-off | Regards, · Thanks and regards, | Best regards, · Sincerely, | Kind regards, · Yours sincerely, (named) · Yours faithfully, (Sir or Madam) |
| Dates | 20 October 2026 · 20/10/2026 | October 20, 2026 · 10/20/2026 | 20 October 2026 · 20/10/2026 |
| Spelling | British (apologise, organise) | US (apologize, organize) | British |
Choosing the right email — and when to use a letter instead
- Leave and sick leave: give the dates; for a range the email states the number of calendar days. The Leave Calculator works out balances.
- Job application: the email is the short note that carries your resume. For the letter itself, use the Cover Letter Generator.
- Job offer acceptance: confirm the role, joining date and agreed terms in writing. Interview follow-up: send it a few working days after the interview; prepare with the Interview Question Generator and STAR Method Answer Builder.
- Resignation: the email tells your manager; a formal letter with notice-period dates is better made with the Resignation Letter Generator.
- Replies: to answer an email you received, paste it into the AI Reply Generator, which checks that every question in it is answered.
AI Email Generator FAQ
Is this AI email generator free and private?
Yes. There is no sign-up and no limit. Emails are written in your browser by its built-in AI or the open Granite model on your device, or by templates; names, points and addresses are not sent to this site.
How do I write a leave request email to my manager?
Choose Leave request, add the reason (optional), the first and last day and who covers your work. The email states the dates and the number of days, asks if anything else is needed, and uses the greeting and sign-off of the convention you pick.
Why does it say a number isn’t in my details?
Small models sometimes add a discount, an amount or a date that you never mentioned. Every number in a version is compared with what you typed, and new ones are flagged so they don’t reach the recipient by accident.
What is the difference between “Yours sincerely” and “Yours faithfully”?
In British usage, “Yours faithfully” closes a letter that starts “Dear Sir or Madam”, and “Yours sincerely” one that starts with the person’s name. The UK convention follows that rule and the checks flag a mismatch.
Why does “Open in email app” cut my email short?
It uses a mailto: link, and some email apps and browsers cut links longer than about 2,000 characters. The page warns you when the link is that long; copy the email instead.